GeoSOFT ERP for Garments Industry

Sophisticated total solutions for garments/RMG industry

 

Geosoft Manufacturing ERP is a comprehensive solution portfolio that enables you to plan, schedule, execute and monitor the entire Garments Production business. From raw materials to final product our mixed-mode, to-order philosophy provides the greatest level of flexibility and agility possible. Embracing the latest in technology and built on a single unified data model, Geosoft Manufacturing ERP provides a real-time, accurate view of your Garments Production process, so you can proactively manage your operations with confidence. Embedded business process managements provide the flexibility you need to do business the way you want to do it.

Geosoft Garments ERP Modules Functions :

  • Financial Accounts
  • Inventory/Stock Management
  • Production Planning
  • Merchandising
  • Commercial
  • Human Resource Management & Payroll
  • Project Management
  • Collaboration Tools

Financial Accounts-FI

At the end of sales and purchase cycle comes billing and payments. You may have an accountant in your Business, or you may be doing accounting yourself, or you may have outsourced your accounting. In all the cases financial accounting forms the core of any business management system like an ERP.

In Geosoft ERP for Garments Production, your accounting operations consist of 3 main transactions:

  • Sales Invoice: The bills that you raise to your customers for the products or services you provide.
  • Purchase Invoice: Bills that your Suppliers give you for their products or services.
  • Journal Entry’s: For accounting entries, like payments, credit and other types.

Features

  • Journal Entry
  • Sales invoice
  • Purchase invoice
  • Chart of Accounts
  • Making Payment
  • Advance Payment Entry
  • Credit Limit
  • Opening Entry
  • Accounting Reports
  • Accounting Entries
  • Budgeting
  • Opening Accounts
  • Item-wise Tax
  • Point of Sale Invoice
  • Multi-Currency Accounting

Reports

  • Bank Reconciliation Statement
  • Ordered Item to be Billed
  • Delivered Item to be Billed
  • Purchase Order Item to be Billed
  • Received Items to be Billed
  • Bank Clearance Summary
  • Payment Period Based on Invoice Date
  • Sales Partner Commission
  • Item-wise Register
  • Item-wise Register
  • Budget Variance Report
  • Purchase Invoice Trend
  • Sales Invoice Trend
  • Accounts Receivable Summary
  • Accounts Payable Summary
  • Customer Credit Balance

Inventory Management

For most small business that deals in physical goods, a large part of their net worth is invested in the stock in hand.

There are three main types of entries:

  • Purchase Receipt: Items received from Suppliers against Purchase Orders.
  • Stock Entry: Items transferred from one Warehouse to another.
  • Delivery Note: Items shipped to Customers.

Tracking stock is not just about adding and subtracting quantities. Some complications arise when:

  • Back-dated (past) entries are made / edited: This affects future stock levels and may lead to negative stock.
  • Stock has to be valued based on First-in-First-out: Geosoft RMG ERP needs to maintain a sequence of all transactions to know the exact value of your Items.
  • Stock reports are required at any point in time in the past: You have to look up what was the quantity / value your stock of Item X on date Y.

To manage this, Geosoft Garments Production ERP collects all inventory transactions in a table called the Stock Ledger Entry. All Purchase Receipts, Stock Entries and Delivery Notes update this table.

Features

  • Product/Item Management System
  • Purchase Receipt
  • Delivery Note
  • Material Issue
  • Sales Return
  • Purchase Return
  • Projected Quantity
  • Accounting of Inventory Stock
  • Item Valuation Fifo and Moving Average
  • Opening Stock
  • Landed Cost 

Reports

  • Stock Ledger
  • Stock Balance
  • Item wise Price List Rate
  • Ordered Items to be Delivered
  • Purchase Order Items to be Received
  • Requested Items to be Transferred
  • Item Price
  • Item-wise Recommended Record Level
  • Delivery note Trends
  • Purchase Receipt Trends
  • Stock Analytic

Production Planning-PP

Production planning and control system is an important aspect of the garment sector and now most of the factories in the export sector in order to achieve maximum achievements established the PPC Department. PPC Department Need Production ERP to properly manage and control. Only the work will be done properly when the PPC Department when it exists the adjustment between Production planning and control system. And it is possible only when it is done with specific software. However, in the case of this “Geosoft PP” module is unique. In RMG Industry’s this particular “Geosoft PP” was made based on the Production sector. Through every step of production can be done very easily.

Geosoft ERP benefits of Garments Production

  • Easy Production Planning.
  • Use actual quantity of production raw material.
  • You can setup production line.
  • You can check Hourly production working report; as a result you can monitor all employees working improvement.
  • You can entry all production mistakes and take action on it.
  • Moreover, you can check individual production working report.  As a result, you can identify all production mistakes for that production process will increase.
  • Total use of funds.
  • Monitor all section working progress separately.

Garment Industry as well as the specific context of the continuation of their tasks conduct been Geosoft PP Module. The continuation of the work comes first-

  • Pattern Cutting: Pattern of that specific design according to the size of the various parts are cut at the Pattern of each individual being able to keep the data. Each style will keep the Pattern list. Size, Quantity, Color can be specified. You are able to attach a document file.
  • Size Set: After pattern cutting you have to size set, In the case of this you can select and entry for different style with size range, color, size, quantity in Geosoft PP Module.
  • Size set approval:  QC department approve size set from here. In this case he can add comments and status pass or fail from here. At later he can check Size Set QC report.
  • Test Cutting: After Size Set Approve it will be gone in Test cutting, you can entry daily cutting data with quantity, color, size.
  • Bundle: After Test Cutting it will be gone in Bundle, Entry new bundle with qty, color, size. After entry Bundle auto generate barcode, so you can manage bundle by barcode.
  • Embellishment: You can entry bundle list which are send for Embellishment. You can check report by embellishment sending date.
  • Embellishment Receive: You can receive all bundles which you send before for Embellishment.
  • Embellishment QC: Embellishment QC worked only on received bundle. If the quantity can be referred to Alter, alter the exception will show the next bundle.
  • Production Line Setup: Before using production line, you have to setup production line. In the case of this you will be able to select the line no, style, production line supervisor ID and name. Moreover, the number of each line worker, the name of the type of work and hourly target can be set. As a result of the ideas can be found in the progress of each task.
  • Production Line: After completing production line, which bundle contains how many quantities that can be selected before production and after completing a bundle you can monitor every employee's hourly activity from hourly production report.
  • Test Cutting Approval: According to the test cutting the bundle that comes from production line will sent to test cutting approval for QC. Each style can be remark, and if it is passing with status then bulk cutting order will create. QC report can also attach files.
  • Alter Entry: If any of the Production Line Alter, you can store information along with style, line number, the worker who has it and what type of alter it is.
  • Table Check: After completing production, it will go into table check. According to the style of each bundle received quantity, Alter quantity can be kept.
  • Measurement Check: Measurement Check an important thing. After completing the production, each style of finish goods has to do measurement check depending on measurement types. In the case of this how many items in the small, big or accurate, from a certain Measurement able to keep this information.
  • Finished Goods Process: In Finished Goods Process section its need to do iron, poly and carton. A worker done this entire job consistently. In the case of this according to the type of work, you will be able to keep information of how many job has been completed to a color with reference to style and worker
  • Inspection: Here you can select inspection level whether it is pre-final or final inspection. You have to select which style you want to inspect. Moreover, you can specify here the result of inspection through status.

 Merchandising

Geosoft Merchandising module is easier and accurate way to increase the production of the precious time has been utilized in a timelier and useful garments merchandising software. Its specialty is that you will be able to collect all data and information to communicate with buyer. You will be able to create consumption Sheet very quickly and accurately. After getting pre and post production cost, you can send Quotation to Buyer. You will be able to create Order Sheet including Sampling, Booking and view all type of reports. How Garment Merchandising software works, it is described as follows:

  • Buyer Inquiry: You can keep buyer's information separately. According to Buyer Item, size range, theme, through which the Buyer Inquiry detailed data, can be stored.
  • Consumption Sheet: Most difficult task in garments merchandising is to create consumption sheet according to style. You have to spend a lot of time to create it. Moreover, it has a probability to mistake. But now, with “Geosoft Merchandising solution” you can do this work within a very short time. You can get consumption sheet by “Item”, “Size” and “Consumption Type”. And by selecting “Length”, “DIA”, “price” Geosoft Merchandising solution calculate cost and shows you piece by piece. 
  • Consumption Workout: Based on consumption sheet you can create consumption workout. A big advantage of consumption workout is that, you can calculate the amount of waste according to Item and also find the amount of cost easily in a very short time.
  • Costing: In every garment before production you need to find out fabric and accessories cost. And if you want to do this quickly and perfectly then “Geosoft Merchandising solution” is most helpful to you. Through this software you can calculate Total Fabric Cost, Accessories Cost, Foreign Cost, Local Commission and per piece price easily, which is most helpful for decision making.
  • Buyer Quotation: Through “Geosoft Garments Merchandising solution” you can send Buyer quotation after calculating all type of costing.
  • Buyer Confirmation: Through “Geosoft Merchandising solution” a Merchandiser can monitor quotations which are confirmed by buyer.
  • PO Sheet: Buyer provides the “PO Sheet” actually. Product name, size description, color, size format, shipment date, purchase price, quantity, amount have been provided with reference PO Sheet by buyer. PO Sheet provided by the Buyer for handling data at the next work could be preserved.
  • Order Recap: From this option Merchandiser can monitor report according to Item and Style
  • PO: Through this option Merchandiser can easily monitor PO report. 
  • Pro-forma Invoice (PI): You can create Pro-Forma Invoice for single and multiple styles.
  • Order Sheet: It's Merchandiser's responsibility to create Order Sheet, and then sends it to production team. For a correct Order sheet its mandatory need to exist all information what buyer's needs and “Geosoft Merchandising solution” may be the only friend for this.
  •  PP Sample: Before Production Line, Sample Department create PP sample and it must have the fabrics, accessories and skilled manpower accurately. In the case of this “Geosoft Merchandising solution” is most helpful.
  • Sampling: To confirm buyer's order sampling is the most important thing. So this department is evaluated separately. Through sampling module Merchandiser can store sampling information which was sent to buyer. 
  • Sample Type: Sometime it may need 7-8 type of sample for garments order. In this module Merchandiser can set different type of sample as per need.
  • Fabric order: In garments sector fabric order is mandatory to start production line and bulk order. In the case of this, through this module you can create fabric order from a specific warehouse.
  • Sewing Booking: Sewing is one of the most important departments in garments. Usually in garments different body part is cut in according to measurement or pattern. After cutting it sends to printing or embroidery then forward to different sewing machine depending on sewing type. As a result, you can define the task of sewing machine easily.
  • Zipper Booking: Zipper can be booked as per demand from this section.
  • Others Booking: This module is based on the requirements of the production will be able to book different accessories.

 Commercial Management-CM

Commercial Management system is export import Business policy. Commercial management principles are applied at the level of business activities, foreign relation, contracts and transaction. Commercial management is a critical issue but “Geosoft CM” system solved your complexity in step by step.

Benefits of commercial management system:

  • You will be able to send PI for the buyer.
  • You will be able to store Master L/C Document Data.
  • You can collect Supplier PI related information.
  • According to supplier PI, Back to Back L/C related information can be saved
  • All banking related data can be directly managing through Software.
  • All data in the shipping department of the Company will be able to collect through its Online Software.

At the same time, all data on the management board of the company will be informed. And then it would be possible when the Geosoft CM solution will be used.

Geosoft CM module feature:

Proforma Invoice (PI) for Buyer: Basically merchandiser sent PI to the buyer. Commercial manager in the wake of the PI Document management functions will be preserved through the use of Commercial management system.

Master L/C: When a L/C is opened to import goods directly from the exporter is called master L/C. Using “Commercial Management System” company will be able to collect Master L/C related data.

Supplier PI: Basically supplier sends PI to the company. So supplier PI related document will be collected through “Geosoft CM solution”.

Back to Back L/C: Generally, back to back L/C depends on supplier PI. When a L/C is prepared by the manufacturer to collect raw materials for production from the suppliers is called Back to Back. Commercial management system through the use of the Back to Back L / C will be able to save the entire Document.

Export Document:  All documents prior to exporting products that are provided to the bank, he is called into the Export Document. In some forms of government are satisfied. Commercial management system documents of all banking transactions through their data will be collected. Some of export documents are as follows:

  • Bill of exchange
  • Commercial Invoice
  • Shipping lines & freight forwarder
  • Packing list
  • Bill of lading
  • Beneficiary certificate
  • Exp. form
  • Departure Note

 Human Resource Management-HR

Geosoft HR Module covers the processes linked to managing a team of co-workers. Most important feature here is processing the payroll by using Process Payroll to generate Salary Slips. Most countries have complex tax rules stating which expenses the company can make on behalf of the Employees. There are a set of rules for the company to deduct taxes and social security from employee payroll. Geosoft RMG ERP allows accommodating all types of taxes and their calculation.

It also maintains a complete employee database including contact information, salary details, attendance, performance evaluation, and appraisal records.

Features

  • Employee Management
  • Leave Management
  • Attendance
  • Salary and Payroll
  • Expense Claim
  • Appraisal
  • Holiday List
  • Promotion
  • Transfer
  • Provident Fund
  • Gratuity  

Reports

  • Employee Leave Balance 
  • Employee Information
  • Monthly Salary Record
  • Monthly Attendance Sheet
  • Leave Application
  • Expanse Claim
  • Salary Slip

 Project Management-PM

Geosoft PM Module helps you manage your Projects by breaking them into Tasks and allocating them to different people.

Purchasing and selling can also be tracked against Projects and this can help the company keep tabs on its budget, delivery and profitability for a Project.

Projects can be used to manage internal projects, Garments Production jobs or service jobs. For service jobs, Time Sheets can also be created that can be used to bill Customers if billing is done on a Time & Money basis.

Features

  • Task
  • Project
  • Time Log
  • Time Log Batch
  • Activity Type
  • Activity Cost

Reports

  • Daily Time Log Summary
  • Project Wise Stock Tracking

Collaboration Tools

We live in an era when people are very comfortable communicating, discussing, asking, assigning work and getting feedback electronically. The Internet acts as a great medium to collaborate on work too. Taking this concept into ERP system, we have designed a bunch of tools whereby you can Assign transactions, manage you’re to Dos, share and maintain a Calendar, maintain a company wise Knowledge Base, Tag and Comment on transactions and send your Orders, Invoices etc via Email. You can also send instant messages to other users using the Messaging tool.

These tools are integrated into all aspects of the product so that you can effectively manage your data and collaborate with your co-workers.

  • Messages
  • Notes
  • Calendar
  • Assignment
  • Tags
  • Collaborating Around Forms